Program Rates

Rates for Ocean Explorers Expeditions will vary from group to group. All pricing for Expeditions will be based off the following items:

  • Field activities and excursions
  • Group size
  • Location
  • Duration of trip

Pricing for Expeditions does not include:

  • Airfare
  • Additional fees based on location (i.e. Marine Park entry fees, certain gear rentals, etc.)

Pricing for Expeditions may include the following based on request: 

  • Accommodations and lodging
  • Associated travel to and from location 
  • Meals and entertainment 

REEF Program Fee

A REEF Program Fee will be added to the cost of each program. The REEF Program Fee covers the group leader(s), seminars, survey and field activity materials, and data management. REEF Program Fees vary depending on the location and duration of the trip. 

Deposits and Payments

Payment installments are typically due on three occasions: upon reserving space, 180 days from departure, and 90 days from departure. Payment reminder e-mails are sent in advance of the payment due date. If the reservation is made less than 180 days from departure, an adjusted payment schedule will apply. See below for full details. Please contact REEF staff to discuss an alternative payment schedule if necessary.

To reserve a program, the following applies: 

Booking a program 180 days prior to departure: $500 deposit to secure your space*

  • Payment #2 (50% of remaining balance) due 180 days/6 months prior to trip departure. 
  • Final payment (remaining balance plus REEF Fee) due 90 days/3 months prior to trip departure. 

*The deposit amount may vary depending on the details of your group's program. 

Booking a program between 90-180 days prior to departure: $500 deposit (amount may vary, please see above) plus Payment #2 (50% of remaining balance) due at time of booking.

  • Final payment (remaining balance plus REEF Fee) due 90 days/3 months prior to program start. 

Booking 90 days or fewer prior to departure: Amount in full due. 100% of program price plus REEF Fee. 

If payment is not received within 14 days past the due date, a 10% late fee will be added to the balance owed. If a payment is outstanding for 30 days, the group's program space may be released and all funds paid will be forfeited. 

If you're going to be out of e-mail contact during a payment due date, please notify REEF staff in advance to make payment arrangements. 

Cancellations and Refunds

If your plans change and you need to cancel your program, the following cancellation schedule applies. Notifications must be made in writing. 

Cancellation greater than 90 days in advance: full refund, minus $25 processing fee

Cancellation between 60 - 90 days of program: 50% of total deposit on hand with REEF at date of cancellation is refundable 

Cancellation less than 60 days from the program date: No refunds available.

REEF may alter the payment schedule or cancellation policy based on vendor rules for a particular program. Any variations from the standard policy will be provided in writing in the program specific agreement. No refunds will be issued for unused portions of any program package (including but not limited to dives or other program activities). 

When a credit is issued due to a cancellation (by the participants or vendor), REEF will apply the credit to outstanding invoices for other programs first, and then issue a refund of any remaining credit per the refund policy terms. Participants also have the option of converting any refund owed to a charitable donation to REEF. Credit on hand needs to be used within 2 years of issue unless other arrangements have been made.